2012-05-21 Board Meeting Agenda

 KBOO BOARD AGENDA

Monday, May 21, 2012, 6:00-8:30 p.m.

 

Facilitator: brush

Minuter: Marc

 

1.      Ground Rules & Focus: brush                                           10 minutes

            Turn off cell phones

            Check-in

 

2.      Agenda approval.                                                                 5 minutes

 

3.      Public Comment I                                                                 10 minutes

 

4.      April Minutes Approval                                                       5 minutes

 

5.      Welcome, Lynn                                                                    15 minutes

Lynn

 

PURPOSE:  To meet Lynn Fitch, the new Development Director

 

DECISION TO BE MADE/PROPOSED MOTIONS: Informational only.

 

BACKGROUND: KBOO recently hired Lynn Fitch as the new Development Director.  This is an opportunity to meet Lynn.

 

6.      Board Led Fundraising                                                        15 minutes

Judy/Lynn/Paula

 

PURPOSE: To decide on a strategy for board led fundraising.

 

DECISION TO BE MADE/PROPOSED MOTIONS: To decide on how the board intends to fulfill the strategic plan mandate for the board to raise $6,000.

 

BACKGROUND: The strategic plan has a provision for board led fundraising in the amount of $6,000 each fiscal year.  The fiscal year is two-thirds over and the board has not arrived at a plan or strategy to fulfill that mandate.  A group was formed several months ago to arrive at a plan.  One proposal is to have a special online fund raising event for a specific item.  Part of the confusion is what the strategic plan provision means.  In other words, what is “board led fundraising?

 


 

7.      Staff Management Workgroup Update                                          5 minutes

Marc/Ani

 

PURPOSE: Provide the board with a monthly update regarding the progress of the Staff Management Workgroup

 

DECISION TO BE MADE/PROPOSED MOTIONS: Informational only

 

BACKGROUND: Last month the board created a board/staff workgroup to develop a recommendation for station management.  The board appointed Marc, Ben, and Kate as the board representatives on the workgroup.  As of now, the staff has not informed the board members regarding the staff members nominated to serve on the workgroup

 

8.      Membership Drive Update                                                               10 minutes

Ani/Zale

 

PURPOSE: Hopefully, the spring drive will be over by the board meeting.  Although probably too soon to have any in-depth analysis of the fund drive and thoughts about new strategies, the board requests an update on the progress of the drive.

 

DECISION TO BE MADE/PROPOSED MOTIONS: Informational only.

 

BACKGROUND: The board has a legal duty to ensure that the KBOO foundation is fiscally solvent.  As we finish up the last scheduled fund drive of the fiscal year, the board is interested in learning the results of the Spring Fund Drive.

 

BREAK-10 MINUTES

 

9.      Chehalis Update                                                                                            10 minutes

Conch/Marc

 

PURPOSE: To decide whether to file a six-month construction extension for the Chehalis frequency

 

PROPOSED MOTION: The board authorizes the staff to file a six-month construction waiver for the Chehalis frequency so long as the only costs are limited to staff time and any postage.

 

BACKGROUND:  Last month, the board voted to not approve any further costs regarding the Chehalis frequency.  The board decided against paying the attorney to file another six-month construction extension pending the outcome of the appeal.  Since that time, it has been discovered that the staff is able to file the form directly to the FCC.  It does not appear that a filing fee is required.

 

 


 

10.   Membership Materials Committee                                             10 minutes

Judy & Ben

 

PURPOSE: To appoint three directors to work with the Membership Director to develop “membership materials” pursuant to the strategic plan.

 

DECISION TO BE MADE/PROPOSED MOTIONS: Appoint three directors to work with the Membership Director to develop “membership materials.”

 

BACKGROUND: One task of the strategic plan is the creation of membership materials by the membership director and three directors (see below). 

 

 

TASK

WHO'S RESPONSIBLE

TIMEFRAME

ETA OF COMPLETION

STATUS/

DATE

NOTES

Membership materials creation

Membership Director with 3 board members

10/2011 and ongoing

 

 

 

 

 

11.  Nominating Committee Update                                                                   15 minutes

Marc/Lyn/Paula/Keller

 

PURPOSE: To discuss several upcoming events and get input and assistance

 

DECISION TO BE MADE/PROPOSED MOTIONS: Informational only.

 

BACKGROUND: The Nominations Committee has two major events on the horizon.  The first event is KBOO in the Park which will be in August at Peninsula Park.  The event is a way to bring together the KBOO family for a fun outdoor event and also a place for an informal meet and greet for Board candidates.

 

The second event is the annual meeting, which will take place at People’s Food Cooperative Community Room on September 15.  One thing the board needs to start thinking about is the annual report to the members.

 

Finally, the Nominating Committee will provide a brief election update.

 

 


 

12.  Committee Reports                                                                           15 minutes

 

·         Finance Committee

·         Programming Committee

·         Personnel/Governance Committee

·         Nominations Committee

·         Development

·         Engineering

 

13.  New Business                                                                                     10 minutes

 

14.  Public Comment II                                                                            10 minutes

 

 

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