KBOO BOARD OF DIRECTORS MEETING MINUTES
February 25, 2013
6:00 p.m. to 8:35 p.m.
Directors Present: Marc Brown, Michael Papadopolous, , Rabia Yeaman, Matthew Bristow, SW Conser, Jeff Kipilman, , Damon Isiah Turner
Board Members Absent: Lyn Moelich, Paula Small, Hadrian Micchie, Lisa Loving
Staff Present: Lynn Fitch
Public Present: Ben Hoyne, Zale Chadwick, Kurt Lauer
Motion to approve the agenda
7 in support
January 28 Minutes Approval
Motion to Approve the January 28 minutes
7 in support
Executive Director Report-See attached report
Motion for closed session
6 in favor
Entered closed session at 6:35
Exited closed session at 7:15
Motion to refer to the finance committee to recommend an increase in salary for the interim ED
6 in favor
Board led fundraising
The FY13 budget approved by the board contained $12,000 of board-led fundraising. Any amount less than that total will increase the deficit spending. Thus far, the RadioPictures are the only board-led fundraising event.
There is a possibility of having a major donor event to raise significant dollars
Matthew, Rabia & Damon are interested in brainstorming ideas
Vision statement is value driven
The thinking is now to focus on the community and not specifically the organization
We are a community organization
A vision statement should reflect what KBOO would like to see for the future of our community and stakeholders
Vision statements have become the touchstone of decision-making
The directors were asked to think about the following three questions:
“What is the future we would wish for our community?”
“What lasting legacy would we desire for our community?”
“Who is the community we are serving? Will they change? Have they changed?”
Payroll adjustments have been approved
Financial documents have gone out
International Women’s Day on March 8
A couple of programmers have been suspended for indecency
Discusssion/brainstorming for survey questions is ongoing
Erin is soliciting ideas for programming changes
Governance will be meeting Second Monday in March
45th birthday celebration discussions ongoing
We are looking to maximizing marketing around the membership drive/programming/events
We talked about the upcoming spring membership drive
The owner of The Refuge wants to host a birthday event-end of June
We are looking at smaller events to meet our various markets
We need to target our various audiences
Meeting next Monday
We are beginning to ramp up for coming elections
Adjourned at 8:35
KBOO Navigator Report
Board of Directors
February 25, 2013
FCC RELATED ISSUES
· The Corvallis translator went dead on February 14th. Mike Johnson went to the site and discovered that the translator is in need of repair. He was able to put a temporary 5Watt transmitter in place, (borrowed from All Classical) and so Corvallis is back on air, but at very low power. The translator is on its way to be repaired. We anticipate a cost of $500 to fix the old unit, but if it is in need of replacement the cost will be upwards of $3,000.
· KBLU-FM has filed a “Notification of Suspension of Operations / Request for Silent Station”. This is also the reason that the Pendleton group has had difficulty moving ahead with the project.
· From FCC Application: THE KBOO FOUNDATION ('TKF') HAS LOST ACCESS TO THE KBLU-FM CP SITE NEAR PINE GROVE, OREGON, AND HAS BEEN FORCED TO TEMPORARILY SUSPEND OPERATIONS. TKF HAS BEEN UNABLE TO FINALIZE A LONG-TERM CONTRACT WITH THE EXISTING TOWER SITE OWNER. AN AGREEMENT WITH THE OWNER OF A NEW AND SUPERIOR SITE IS PENDING, AND IS EXPECTED TO BE COMPLETED SHORTLY. TKF EXPECTS TO FILE A MINOR-CHANGE APPLICATION WITHIN THE NEXT FEW WEEKS. ONCE APPROVED, TKF WILL PROMPTLY BUILD AND RESUME OPERATIONS AT THE NEW SITE.
· I had a lengthy meeting with Gary and we discussed next steps, such as transferring the license once they have are operational. They anticipate this to be within 6-9 months. A schedule for repaying their loan to KBOO will occur at this time as well.
· I am recommending that KBOO pay the FCC filing bills, related to KBLU-FM, from Michael Brown, until the transfer of the license does take place – thus avoiding any misunderstanding with the FCC, as to who is the rightful owner of this license and who is actually requesting the different FCC status applications. As this is our license renewal year, we do not want any issues out there that could cause a delay in the KBOO license being renewed in a timely manner.
· I am requesting that this topic: “Analysis of New KBOO Translators, and Options for Existing Corvallis Translator” - (supported by an informational document prepared by Michael Brown, under my direction) by placed on the March 2013 agenda for a full discussion by the board. I will send the summary document to the board members prior to the arch meeting. This will be a 30 min. discussion.
· As you know, Roger has requested that he no longer host the server or act as web master for the KBOO website. I have contracted with Nat Taylor, an independent Drupal programmer / contractor to take these tasks over.
· The KBOO website will be moved to the Amazon Cloud, on a trial basis for 3 months to determine if this will meet our needs. If it does, an annual contract with Amazon will take place.
· The KBOO web “stream” will be moved to Linode Server (at a cheaper rate than Amazon for this specific service).
· For about $1,500 (and during the first 1-2 months) the first items to fix, repair and re-do on the KBOO website will be: move the server, move the stream, redesign / rebuild the homepage, fix the events pages and replace the community calendar, re-create the program pages, re-do the membership form and development /membership pages, assess further needs and create a priorities list.
· We will be determining if Drupal is our best bet for a new website. I have an intern who is currently researching foundations to approach for a brand new KBOO website and who will, with my assistance, write a capacity grant for this project.
· Took a great amount of my time for the last two months. Was a huge success. We will probably net $3,000+. The attendees were very happy and the committee has already started planning for another one in 2014.
HR – EMPLOYMENT POLICY WORK
· This effort is right on schedule. A new Employee Manual, which includes and is based on all the new employment policies will be “rolled out” at the March 5, 2013 staff meeting, by a representative from the HR firm.
· A closed session with the board, during this meeting, will be held to answer any questions of the board regarding this manual and the employment policies that the executive director (station navigator) has been working on and will adopt for implementation.
DEVELOPMENT / MEMBERSHIP
· Underwriting YTD total is $27,103
· A special mailing to donors, regarding our “monthly giving” contribution option is been prepared and will be mailed soon. You were all placed on the mailing list, so you can see what we are saying to donors.
· A special spring solicitation letter is bring written and will be mailed in May / June.
· The planning for the Spring Membership Drive is well underway and will take place March 21st – April 6th. A new t-shirt has been designed and printed for this drive.
· More infrastructure and improved processes are being worked on to expedite our deposits and ensure that everyone who donates to KBOO is thanked in a timely manner.
· A new partnership with the ReDIrect Guide has happened and we will again be featured in the next edition.
· More fundraising / marketing information will be presented as part of the committee reports.
· We are doing live remote broadcasts from the Illahee Lecture Series, for times and dates of these programs please check the website.
· There has been great response for the new Tune In, Turn On, Remember series on KBOO, featuring interviews from past KBOO reporters, directors and staff – incorporated with audio tape, these individuals were associated with - from our archives. For dates and times of these programs, visit our website.
· Two grants were submitted for digitization of the archive tapes, one to the Collins Foundation, the other to the Miller Foundation, for a total of $80,000.
· New partnerships have been established with the Oregon Historical Society, Portland Community Media, Jim Pepper Festival, and numerous other non-profits through our expanding – and very popular media sponsorships.
· Meetings with all hosts will begin in early March. Erin and Ani are hosting these meetings, which include the new programmers guidelines and contract form. Lynn will b attending all these meetings to personally meet with all hosts, to answer their questions and hear their ideas and concerns.
· Our remote broadcasts are expanding, and the community loves them and is requesting more and more onsite broadcasts from around Portland. The interim engineer ahs been asked to provide a cost breakdown for these events, so we can locate a sponsor or sponsors for them, as we did not budget accordingly for the expenses associated with the increased number of them. Lynn has also requested that recruitment and training of volunteers, for our engineering crew, be increased.
· Too many more to even list.