KBOO BOARD OF DIRECTORS MEETING MINUTES
August 27, 2012
Board members in attendance: Paula, Conch, Kate, Alicia, Michael, Lyn, Marc, Lisa (after vote)
Board members absent: Judy, Hadrian, Keller, Ben
Staff members in attendance: Lynn, Ani, Zale
Public members: ????
1. Ben's motion approved for new business as amended
6 in support
2. July Minutes approval
5 in support
3. Interim Manager's report
Spoke regarding fall fund drive strategies. Fall fund drive will be on October 4-20
The development director is working closely with the membership director
On Sept 26-Greg Palast will be in Portland
Oct 25-Amy Goodman will be in town
KBOO has several new business partners
The interim manager is encouraging programmers to go out into the community
The interim manager is scheduling meetings with staff for information gathering purposes
The interim manager is looking to do staff evaluations in November & December
The staffing assessment will be done in January & February
Concern has been raised about whether Lynn can do both positions
She explained that she can and will
4. Nomination to appoint Lisa Loving to vacant board seat
Candidate speaks about her qualifications
It was noted that by filling a position now will allow training along with newly elected directors
Motion to table until new board
Motion to appoint Lisa Loving to the seat effective immediately
4 in support
5. KBOO/Common Frequency Update
Two questions for the board
1. Does the MOU accurately reflect what the board decided upon in the April meeting?
2. Does the board agree to allow nominal use of staff time, equipment, and postage in order to forward Chehalis-related documents and information between KBOO and Common Frequency.
Concern over the benefit to KBOO
Answer that if awarded, which could be imminent, KBOO could recoup costs spent by KBOO
Understanding that $8400 is guaranteed
MOU is an addendum to prior agreements
Motion: Does the board approve the new MOU as a reflection of what the board decided in the April board meeting?
5 in support
Motion: The board approves allowing nominal use of staff time, equipment, and postage in order to forward Chehalis-related documents and information between KBOO and Common Frequency.
6 in support
6. Dissolution of staff collective
Motion: To officially dissolve the staff collective
6 in support
7. FCC non-citizen rule
Suggestion that someone contact constituency services
Date for the "special meeting" would be Oct 21
Belief expressed that it should be called at the annual meeting
Response: Bylaws require 14 days notice for a special meeting. Because we will not know whether we will need a special meeting until after the election, the board cannot call a special meeting prior to Sept 15
Question: would the next vote getter take the vacant seat
Answer: No because it would be a vacant seat to be filled by appointment. The board can appoint the next highest vote getter.
8. Chief engineer job description
Interim is allowed to apply
Suggestion made that because the proposed budget includes 40 hours and because we are doing a staffing assessment that could affect the position that it be tabled
Staffing assessment recommendation should be to the board in February or March
Concern regarding budgeting for a full time engineer and other contractors
Full time engineer should not need the contract support
Suggestion to maintain the current structure with an eye towards the assessment and sustainability
Personnel/Governance Committee member noted that it simply advises the board and if the board chooses to put off until later, no worries
Concern over changing job description for a new hire
9. Board led fundraising
We have 30 days to raise the money
We have raised $500
Judy sent around a letter
If we don't raise it, it will add $6000 to the deficit
Lynn encourages all to talk to her
10. Committee Reports
Finance Committee: midyear controllership-Paula will report on the review of the internal controls
Programming Committee: Listener surveys are being presented every other week
The committee is working on the rights and responsibilities of programmers
Personnel & Governance Committee: Much of the committee's work is on pause with the changes, assessments & consultants.
Engineering job description finalized.
Annual Meeting is coming up on September 15 at People's Food Cooperative's Community Room.
The committee will be counting the ballots this year and, if a recount is requested, a CPA has agreed to recount. The CPA also approved of our election procedures.
Development Committee: A draft of fundraising plan has been presented to the committee.
9. New business-
Motion: To refer to the Personnel and Governance Committee to develop a conflict of interest policy for directors and staff
Concern that the committee has a conflict because it is staffed by staff who are conflicted
Suggestion made that it should go to a special committee
Observation made that we will be getting a policy revision over the next few months
Concern is that with budget approval in September, there could be conflicts on the board due to close relationships with staff who might be facing cuts.
Ajourned at 8:15