Meeting of the Board of Directors 2012/01/23

 KBOO BOARD MINUTES-January 23, 2012

 

Board Members present: Judy, Paula, Michael, Alicia, Hadrian, S.W. Conser (Conch), Lyn, Marc

Board Members absent: Keller, Chris

Staff Present: Ani, Zale, Bruce

Public Present: Grace Reed, Peter Anderson, Robert Rogers, Kate McCourt, Joe Azavedo, Per Fagereng

 

1. Minutes Approval: December 19, 2011

Consent

2. January Agenda Approval

Consent

3. Facilities Update: Bruce Silverman

See Facilities Update Report

4. KBLU Update

Blue Mountain Public Radio seeks to have the board reaffirm KBOO's intention to transfer the KBLU license to them once that organization has begun to broadcast

 

We already have a contract with that organization to transfer the license

 

Has that organization paid what it owes KBOO?  Pursuant to finance department, they still owe $2,000

 

Motion: KBOO will abide by the 2009 contract wi Blue Mountain Public Radio as written

6 Support

0 Oppose

1 Abstain

 

5. Elimination of Job Positions

Finance Committee recommendations:

  Severance in the amount of $2,078 to Sun (Interim Development Director)

  Severance in the amount of $100 to Bruce (Facilities Coordinator)

  Changes to Programming Department

  40 hours/week-A.M. News and Public Affairs-Kathleen

  40 hours/week-P.M. News and Public Affairs-Jenka

  30 hours/week Operations and Programming Coordinator-Erin Yanke

  30 hours/week-Volunteer Coordinator & 10 hours/week-Outreach Coordinator-Ani

  Development Department

  Sun will be laid off as of January 23, 2012

  30 hours/week-Development Coordinator (new hire)

  Membership Department: 40 hours/week-Andrew

  Administrative & Finance

  Recommendation is for the Administrator to decrease from 8 hours/week to 5 hours/week

  Staff is recommending that Administrator continue at 8 hours through February (which will have a negative impact on deficit)

  Finance Assistant will increase from 5 hours/week to 10 hours/week-Mel

  A new job description must be drafted for a combined Administrator/Finance position and approved by the board before a hire can be made for this position

  Finance Coordinator will decrease from 30 hours/week to 25 hours/week

  Facilities Coordinator will continue as a volunteer position-Bruce

  Underwriting: No change-Justin

  Web Coordinator: No change-V.J.

  Engineer: No change-Tom

 

Resolution #1: The board approves of the elimination of the Interim Development and Promotions Director position ad of January 23, 2012

 

Motion: Board approve Resolution #1

Motion seconded

Consent

 

Resolution #2: The board approves the elimination of the Facilities Manager position as of January 26, 2012 with the understanding that the building maintenance needs will be met through a volunteer position

 

Motion: Board approve Resolution #2

Seconded

Consent

 

Motion: Board adopts the finance committee recommendation for severance to Sun for $2,078 and to Bruce for $100

Seconded

Consent

 

Motion: Extend the Administrator's hours through the end of February

Seconded

6 Support

0 Oppose

1 Abstain

 

Ani will contact the appropriate staff regarding the elimination of job positions

Finance and the Personnel Committee will work on the Finance/Administrative job description and refer that description to the board for approval as soon as possible

 

6. Reassignment of Organization Fiscal Responsibilities

Discussion regarding the Program Director position

 

Motion: The board discharges Chris Merrick as signer on the bank accounts and safe deposit box to be replaced with Andrew Geller

Seconded

Consent

 

Motion: The board discharges Chris Merrick from company administrator on the 401(k) retirement plan, to be replaced with Debbie Rabidue

Seconded

Consent

 

Marc will sign the appropriate documents

 

7. Committee Updates

 

Nominating Committee

  Discussion regarding potential candidates to fill vacant board seats

  Applications are due on February 8, 2012

  Question regarding checking references

  References will be checked

 

Personnel and Governance Committee

  Much already covered earlier in the meeting

  Clarification made regarding the Finance/Administrator job description

  Debbie will be working on a draft and checking on internal controls

  Currently gathering data on the Engineering position

  Need to review Policy 26 regarding comp time

  Need to work on a Volunteer disciplinary code

  Question regarding salary on the Development Director position

  Comment that the decision has been made and the board needs to do nothing

 

8. New Business

Staff liaison addresses some staffing concerns voiced by the board

 

Motion: Write a letter commending Chris Merrick for his many years spent at KBOO

Seconded

6 Support

0 Oppose

1Abstain

Conch agrees to write the letter

 

Reinstatement of Spider Moccasin

Discussion of background and history

There does not appear to be a standing exclusion

No board action necessary

 

ADJOURN AT 8:35

no